Crisis Plan Implementation

Once a crisis occurs, faculty, staff, or students should:

• Assess Life Safety
• Provide Emergency Care
• Notify Chancellor’s Office (x9565)
• Isolate witness(es)

Within the first 10 minutes of notification of an emergency:

Immediately upon notification of an emergency from civil defense the Chancellor, Vice Chancellor for Administrative Services, Auxiliary Services Officer, Vice Chancellor for Academic Affair and/or designee will inform faculty and staff in each of the occupied buildings of the emergency.  The Auxiliary Services Officer will contact and coordinate the work of emergency personnel and campus efforts to evacuate buildings.  The Chancellor, or designee, does not go to the scene of the incident/crisis.  The Chancellor or designee is required to manage the crisis and set up the operational hub for the college.  The Chancellor, or designee, will perform the following functions:

• Activate the Crisis Management Team
• Dispatch campus security and any qualified/trained emergency care representative
• Follow guidelines for specific crisis in this manual
• Evacuate and secure area
• Implement notification signals
• Notify 911

Within the next 15 minutes:

Crisis Management Team has reported, is briefed, and assumes predetermined duties which include but are not limited to:

• Go to Parking Lot B and await the arrival of police and emergency personnel and direct them to the crisis scene.
• Assist the Chancellor in preparing a press release, await the arrival of the media, and direct them to media staging area (Parking Lot C).
• Ensure that faculty, staff, and students have evacuated the area.
  • The Vice Chancellor for Academic Affairs and/or designee will inform Department Heads that evacuation procedures have been placed in effect.
  • Division Heads, in turn, will inform all faculty to initiate evacuation procedures.  All faculty must be familiar with evacuation procedures.
  • The Dean of Students will inform all counselors of the impending emergency.  The counselors and staff will proceed to the critical area(s) and assist in building evacuation(s).
  • At the discretion of the Vice Chancellor for Administrative Services, the Auxiliary Services Officer and Security Officers will muster help and will begin immediately to direct the movement of parked cars away from critical areas and, if necessary, move vehicles off campus.
  • All faculty and staff are asked to become familiar with campus evacuation procedures that are spelled out below.  They are required to assist.
  • As soon as possible, thereafter, the Chancellor, Vice Chancellor for Administrative Services, Auxiliary Services Officer, Vice Chancellor for Academic Affairs, or the pre-designated employee shall notify the Vice President for Community Colleges of actions taken.
• Keep written records of actions taken, persons notified, and chronological record of events.

Emergency contact is notified of any injured faculty, staff, or student.

The Chancellor meets with police and emergency care providers for a briefing on the status of the case.  The College will render whatever assistance is required to accommodate police and emergency care providers, as well as comply with any requests made.

Campus security will work with police and emergency care providers to ensure the crisis area remains secured.

Remainder of the day:

• The Chancellor after consultation with the Vice President of Community Colleges, with or without police department representative, may hold a news conference.
• Prior to a news conference, a press release will be prepared and reviewed by University Relations for delivery by the Chancellor.  The Chancellor will address issues concerning College operations.  The appropriate State/City and County representative will handle issues regarding the actual crisis.
• The Chancellor meets with the Crisis Management Team to assess the crisis and response and determine what else needs to be accomplished before the College is reopened.
• Press release is prepared and delivered announcing when the College will reopen.  Information is sent to Deans and Division Chairs for transmittal to all faculty and staff.  Students are sent an e-mail from the Kekaulike Student Services Center advising them on any changes to College operations.
• The Chancellor, after consultation with police officers, declares “All Clear” signal and returns College operations back to normal.